A Shared Calendar for Your Therapy Practice
Office hours, group sessions, holiday closings, workshop dates — synced to every client's phone. No app to download.
Create Your Practice Calendar — FreeSound familiar?
It's Monday at 8:55 AM. A client sits in your waiting room for a 9 AM session, but you don't start until 10 on Mondays now. You changed the hours six weeks ago. She got the email about it, she thinks, but it blended in with 30 other unread messages and she never updated her routine.
You run a grief support group on the second Tuesday of every month. Three regulars show up consistently. Five more have said they want to come but can never remember the exact Tuesday. One woman apologized at her last session — she drove to the office on the wrong Tuesday, found the lights off, and went home.
A potential new client visits your website and sees you offer evening hours. She emails to ask if you're available Thursday at 6 PM. You stopped doing Thursday evenings two months ago — the website still says otherwise. By the time you reply and offer an alternative, she's already booked with another therapist.
How it works for therapy practices
Add your hours and events
Type in your office hours, group sessions, holiday closings, and workshops. Pick dates and save. Takes about a minute.
Share with your clients
Include the link in your intake packet, add it to your website, or mention it in session. Clients tap once to subscribe.
Schedule appears on every phone
Your hours and events show up in their calendar app — Apple Calendar, Google Calendar, Outlook — right next to their personal schedule.
Solo therapist? The free plan covers your basics. No credit card needed.
Get Started FreePerfect for every practice event
Here's what therapy practices typically put on their shared calendar:
What this looks like in practice
Dr. Simmons opens iCalFeed on Sunday evening. She marks the office closed for the Thanksgiving holiday, adds next month's grief support group dates, and updates her Tuesday hours to show she's telehealth-only that day. Total time: three minutes.
Aisha, a current client, checks her calendar on Tuesday. She sees "Grief Support Group — 2nd Tues, 6:30 PM, Suite 204" right between picking up her kids and a Wednesday morning meeting. She arranges a sitter. She didn't have to search her email or remember which Tuesday.
On Thursday, a pipe bursts in the office building. Dr. Simmons adds a "Closed — Building Repair, All Sessions via Telehealth" event from her phone. Every subscribed client sees the change on their calendar. No individual texts, no voicemail updates — the calendar handles it.
How iCalFeed compares
vs. Practice website
Clients visit once to check credentials. They never come back to check your current hours.
Your hours live on their phone and update automatically when you make changes.
vs. Email updates
Mental health emails get low open rates. Clients are already overwhelmed — another email doesn't help.
Events appear in their calendar without adding to their inbox. Quiet and unobtrusive.
vs. Psychology Today listing
Great for finding a therapist. Not designed to keep current clients informed about schedule changes.
A living schedule that updates automatically on every client's phone.
vs. Mentioning it in session
Clients are focused on the session, not memorizing schedule changes. They forget by the time they leave.
It's already on their phone. They don't need to remember anything you said about the schedule.
Therapist calendar questions
Clients will always know your hours and groups
Start with the free plan — 1 calendar, 10 events. No credit card required.