A Shared Calendar for Your Gym
Group fitness classes, open gym hours, holiday closings, special events — synced to every member's phone. No app to download.
Create Your Gym Calendar — FreeSound familiar?
It's 5:55 AM on a Tuesday. A member drives twenty minutes to make the 6 AM spin class — only to find a note on the door saying the instructor is sick and the class is canceled. You posted it on the gym's Facebook page at 9 PM last night, but she's not on Facebook.
Your front desk prints a new group fitness schedule every month. By the second week, three classes have changed times and one got dropped entirely. Members show up to the old time, find an empty room, and walk out frustrated — or worse, they just stop coming.
A member texts you on a Saturday: "Are you open on Labor Day?" Another DMs on Instagram: "What time is the holiday schedule?" Your staff answers the same question 30 different ways across five different channels, and someone always gets the wrong answer.
How it works for gyms
Add your classes and events
Type in the class — spin, yoga, bootcamp — pick a date and time, and save. Add holiday hours and special events too.
Share with your members
Put the link on your website, text it to members at sign-up, or post a QR code by the front desk. They tap once to subscribe.
Schedules appear on every phone
Gym classes and events show up in their calendar app — Apple Calendar, Google Calendar, Outlook — right next to their personal plans.
Small gym with a few classes? The free plan has you covered. No credit card needed.
Get Started FreePerfect for every gym event
Here's what gyms typically put on their shared calendar:
What this looks like in practice
Tony, the gym owner, opens iCalFeed on Sunday evening. He adds next week's substitute instructor for Wednesday bootcamp, marks the pool closed for cleaning on Thursday, and updates Friday's holiday hours. Total time: three minutes.
Diane, a member, is setting her alarm on Monday night. She checks her phone calendar and sees "Spin — 6:00 AM, Studio 1" is still on for tomorrow. No need to call the gym, check Instagram, or hope the website is updated. It's just there, confirmed.
On Wednesday, the bootcamp instructor calls in sick at 6 AM. Tony opens the dashboard on his phone, deletes the 7 AM class, and adds a note about a make-up session Saturday. Every member's calendar updates within the hour. No phone calls, no confused members showing up to an empty room.
How iCalFeed compares
vs. Printed schedule at the front desk
Outdated by week two. Members only see it when they walk in — too late if the class is canceled.
The schedule lives on their phone and updates automatically whenever you make a change.
vs. Gym Facebook page
Posts get buried in the feed. Not every member uses Facebook.
Events go to their calendar app. No algorithm, no social media required.
vs. Custom gym app
Costs thousands, half the members never download it, the other half forget to check it.
No app to download. Classes show up in the calendar they already check every day.
vs. Group text messages
Annoying for members. Texts pile up and people start muting the thread.
Events appear silently in their calendar. Informative but not intrusive.
Gym calendar questions
Your members will actually know the schedule
Start with the free plan — 1 calendar, 10 events. No credit card required.