A Shared Calendar for Your Fitness Studio
Pilates, barre, spin, and specialty classes — synced to every client's phone. No app to download. No member accounts needed.
Create Your Studio Calendar — FreeSound familiar?
It's 5:50 PM on a Tuesday. A client rushes from work to make the 6 PM barre class. She changed into her leggings in the car. She walks in and the front desk tells her barre moved to Thursdays starting this week. You emailed the schedule change on Friday — she skimmed it over breakfast and forgot by lunch.
You added a Saturday morning Pilates reformer class three weeks ago. It should be packed — your waitlist for reformer is 12 people deep during the week. But nobody knows about it. The announcement was in a newsletter that had a 19% open rate and an Instagram post that reached 40 of your 600 followers.
Your studio manager sends 15 texts every Sunday afternoon with the week's schedule highlights. She spends 30 minutes copying details, answering "what time is spin?" texts, and correcting clients who confused this week with last week. Every. Single. Sunday.
How it works for fitness studios
Add your classes and events
Type in the class — Pilates, barre, spin, sculpt — pick a date and time, and save. Add workshops, closings, and special events too.
Share with your clients
Put the link on your website, text it to clients, or include it in your welcome email. Clients tap once to subscribe.
Classes appear on every phone
Your studio schedule shows up in their calendar app — Apple Calendar, Google Calendar, Outlook — right next to their work meetings and family plans.
Small studio with a handful of classes? The free plan works great. No credit card needed.
Get Started FreePerfect for every studio event
Here's what boutique fitness studios typically put on their shared calendar:
What this looks like in practice
Megan, the studio owner, opens iCalFeed on Sunday night. She swaps in a sub instructor for Monday's spin class, adds a new "Sculpt & Stretch" class launching next Wednesday, and marks the studio closed for the Fourth of July weekend. Total time: four minutes.
Lauren, a client who takes barre three times a week, checks her calendar on Monday morning. She sees "Barre Basics — 9:30 AM, Studio B (Sub: Tanya)" right between dropping her kids at school and a 12 PM work call. She knows Tanya's teaching today without texting the studio or checking Instagram.
On Thursday, a water heater issue forces Megan to cancel the morning classes. She deletes the 6 AM and 7:30 AM classes from her phone and adds a note that afternoon classes are still on. Every client's calendar updates within the hour. No panicked group texts. No one shows up to a locked door at 5:45 AM.
How iCalFeed compares
vs. Studio booking app (Mindbody, Glofox)
Clients have to open a separate app to see the schedule. Most forget to check it until they're already planning to come.
Classes show up in the calendar they already check daily. No extra app to open.
vs. Weekly email newsletter
Low open rates. Clients skim and forget. Schedule changes get lost in paragraphs of text.
Each class is its own calendar event. Clean, scannable, and always current.
vs. Instagram schedule posts
Pretty to look at, but the algorithm controls who sees it. Stories vanish in a day.
Every subscriber sees every class. No algorithm, no 24-hour expiration.
vs. Whiteboard schedule in the lobby
Only visible when you walk in. Doesn't help clients plan their week from home.
The full schedule is on their phone, visible any time they're planning ahead.
Fitness studio calendar questions
Your clients will always know the schedule
Start with the free plan — 1 calendar, 10 events. No credit card required.