A Shared Calendar for Your After-School Program
Pickup times, early closings, no-program days, special events — synced to every parent's phone. No app to download. No website to check.
Create Your After-School Calendar — FreeSound familiar?
It's 5:45 PM on a Wednesday. A seven-year-old is sitting in the lobby with the program coordinator, waiting. His mom thinks pickup is at 6:00 like every other day, but today was early release — the program ended at 5:00. The schedule change was in a newsletter she deleted last Tuesday without reading.
Next Monday is a teacher workday. Schools are closed, so your program is running all day instead of the usual 3-6 PM. Parents need to pack lunch and drop off by 8 AM. You emailed the reminder, posted it on your door, and told parents at pickup. Monday morning, four kids show up at 3 PM with no lunch. Their parents had no idea about the full-day schedule.
The after-school talent show is Friday at 5:30 PM. Kids have been rehearsing for two weeks. You sent an invitation email and gave each kid a paper invite to bring home. Friday at 5:25 PM, half the seats are empty. Three parents text asking "Is that tonight?" Two more say they never got the invite their kid was supposed to bring home.
How it works for after-school programs
Add your program events
Add schedule changes, closings, special events, early releases, full-day sessions — anything parents need to know.
Share with parents
Include the link on your registration form, text it during the first week, or hang a QR code by the sign-out sheet. Parents tap once to subscribe.
Events appear on their phone
Program events show up in their regular calendar — right between their work schedule and evening plans.
No more kids waiting in the lobby. Start your after-school calendar for free.
Get Started FreePerfect for every after-school date
Here's what after-school programs typically share:
What this looks like in practice
Brenda, the program director, enters the full semester schedule in August. She adds every early release day, every school holiday where the program runs all day, every no-program day, and the December talent show. The calendar for the whole semester takes about 20 minutes.
Carlos, a single dad who works until 5:30, subscribes during registration week. On a Thursday night he checks his phone and sees "Full Day Program — Drop off by 8 AM — Pack Lunch" for the following Monday. He adjusts his work schedule, packs a lunch Sunday night, and drops his daughter off on time. No surprise, no scramble.
In October, the program has to close unexpectedly on a Friday because of a building issue. Brenda adds a "Program Closed" event at 8 AM. By the time school lets out, every subscribed parent already knows. No line of confused parents at the door. No kids standing outside wondering where to go.
How iCalFeed compares
vs. Paper flyers sent home with kids
Flyers end up crumpled in backpacks. Half of them never reach a parent.
Events go straight to their phone. No paper to lose.
vs. Announcements at pickup
Only the person picking up hears it. They forget to tell the other parent.
Both parents can subscribe. Everyone gets the same info.
vs. Email newsletters
Parents skim for the important part and miss the schedule change buried in paragraph five.
Each schedule change is its own calendar event with a clear date and time.
vs. Sign posted on the door
Parents see it at pickup — the day before the change. Not enough notice.
Events appear on their phone days or weeks in advance. Plenty of time to plan.
After-school program calendar questions
Keep every after-school family informed
Start with the free plan — 1 calendar, 10 events. No credit card required.